Welcome to your quick-start guide to running an Employee Referral program on Beekeeper. The topics covered here will help you communicate, collect, and manage employee referrals to help you fill open positions faster and keep your team fully staffed.
In this article you will find the following information:
- How to collect employee referrals with the Employee Referral Home widget
- FAQs about the Employee Referral widget
- How to view the widget’s analytics
Using the Employee Referral Widget to collect referrals
After the CS team has enabled the widget, your employees will be able to see available jobs and share listings with their network directly from their Home screen. If your employees have questions about how to share jobs from Home, please refer them to this Help Center article.
Q: Can I customize where the Employee Referral widget is placed on Home?
A: Yes, you can place the widget anywhere on the Home screen.
Q: Can I limit who sees the widget?
A: Yes, we can make the widget visible to all users or only visible to certain groups based on their Group-ID
Q: Can I change the name and text of the widget?
A: No, at this time the name “Job Referral” and the text in the widget cannot be changed. The name and text will automatically translate into the employee device’s default language.
Q: How are the job listings ordered in the widget?
A: They are ordered by post date, so the most recently posted job listings will appear toward the top.
Q: How often are the job listings updated?
A: The job listings are updated every day at 5 am local time.
Q: What websites can we scrape?
A: We work with a partner called Propellum to provide us with the job data. Propellum then scrapes >95% of all career sites.
Q: Can the widget handle multiple locations?
A: Yes, a drop-down menu will automatically appear if you have job listings in multiple locations. If a location does not have any open jobs, it will not show up in the drop-down list. When a user accesses the widget for the first time, we ask them to select a location to view job listings for that location. Their selection is stored, and users will by default see job listings for this location when they return to the widget. Users can toggle to a different location at any time.
Q: Are there more filter options for the job listings?
A: Yes, depending on what information is available in the job listings. We can add filters for location (like Zurich, Switzerland), Departments (like HR; IT; Production) and Company Names (Like Hilton Zurich Central; Hilton Zurich Lakeside, etc). We can enable any combination of those filters, and users can apply multiple filters at the same time.
Q: Are job listings automatically translated?
A: No, the text in the job listings will only appear in their original language and are not automatically translated by Beekeeper. The “Share this job” button on the listings will, however, be automatically translated.
Q: What is the default message employees see when they share a job listing?
A: After selecting the application they are using to share the job listing, the employee will see this automatically generated message, which they can edit before sending:
The URL is shortened using T2M.io and links to the original job application URL. By default, we generate a unique short URL for each user so that clicks on the URL can be tracked for each user. If you do not want this advanced user-level tracking, your Beekeeper Customer Success contact can disable it and the same short URL for each job will be used.
Q: Can I track which referrals come from the widget?
A: Currently, there is no direct way to track referrals or hires made as a result of an employee sharing a job listing via the widget. In general, we recommend adding the question “Did someone refer you?” to your job applications as a way to track successful referrals. You can also create a “Claim Your Employee Referral Reward” form in Beekeeper that employees fill out after they’ve made a referral:
After creating the form and adding it to Shortcuts and/or the Pinned Forms Home widget, set up a Workflow to capture form submissions. In a workflow, convert the form submission into a PDF and automatically share the file with your HR team via email, uploading to a Doc Library folder, creating a Stream post, or sending a request for approval:
After determining eligibility, the HR team can reach out to employees via Chats to inform them of the referral claim result.
Direct employees to this Help Center article for instructions on how to access and complete the form.
Q: What widget analytics can I see in the Dashboard?
A: Referral widget analytics include:
- How many users have used the referral widget
- How many jobs have been shared
- Leaderboard of which users have shared the most jobs
- Leaderboard of which jobs have been shared the most