Introduction

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. SharePoint is primarily used as a document management/storage system and when integrated with Beekeeper, can allow your employees to instantly gain access through the Beekeeper App!

By using Beekeeper's Document Library, your employees can browse and view files of png, jpg, gif, pdf, xls, xslx, doc, docx, ppt, and pptx type that are 10MB or less. This integration is also built so employees are able to access and view content without a Microsoft license. Once configured by an administrator, employees can use their mobile device to directly view these files without having to download or save them locally!

Setup

1.) Purchase and Enable the SharePoint Integration

As this is a marketplace add-on, please reach out to yourCustomer Success Manager or support@beekeeper.io for pricing and enablement.

Create an Integration Folder

In the Dashboard, create an integration folder in your Document Library by clicking Add New and choosing Create Integration Folder.

3.) Set Up a Connection to SharePoint

This step will be performed once during the initial setup and involves choosing the directories you wish to make available to your employees. As this is an add-on marketplace application, please reach out to your Customer Success Manager or support@beekeeper.io to initially set up the connector. 

Once this is done, use the integration folder ID from the URL to select the desired folder.

4.) Set Access Permissions

Finally, configure the folder with your desired Name, Parent folder and Access settings.

How to Use

1.) Access Integration Folder

Integration folders are visible by the SharePoint logo on the folder icon.

2.) Browse Content

All files and sub-folders of the connected SharePoint folder will be visible in the Dashboard of the Document Library. A SharePoint label in the navigation bar indicates that the files in the folder come from SharePoint. 

3.) Change Files

A link to the mirrored SharePoint folder helps you quickly make changes to the files and folders in SharePoint. Additionally you can change the configuration to link to another folder in SharePoint. Once set up, any change made to a document in SharePoint will be automatically updated for all employees accessing that document in Beekeeper.

FAQ's

1.) Are all files mirrored?

As most non-desk end-users don’t have wifi at their workplace, documents need to load fast and not drain a private data package too much. Due to this, the Document Library has a limit of 10MB per file. Larger files will not be mirrored in the Document Library. The supported file types are the following: png, jpg, gif, pdf, xls, xslx, doc, docx, ppt, pptx. This ensures that users can easily read the files on their mobile phone. Files that don't satisfy this condition will still appear but they will not be accessible.

2.) Are the actual files from SharePoint copied over to Beekeeper?

No. The integration makes the document visible using a link that goes straight to SharePoint. As the integration itself is connected to SharePoint, the user does not need a SharePoint license to be able to see content.

3.) What is a Marketplace app?

The Beekeeper Marketplace offers lots of different integrations to third party systems and other standalone extensions for Beekeeper. Each of these apps can be bought and installed separately to extend the value that Beekeeper brings to you. 

4.) Can I also sync files back to SharePoint?

No. SharePoint remains the master system. This reduces the likelihood of duplicates appearing and makes it clear to everyone where documents should be managed.

5.) What changes for the user? Do they see if a file or folder comes from SharePoint?